No Cost Services
Let Us Save You Time and Money!
Meeting Sites Pro guarantees not only
to save you time and money, but also to provide you with service that exceeds
your expectations. We assist with the time consuming task of researching
prospective meeting and event destinations while our clients are able to focus
on their core business.
As an industry leader, we book hundreds
of meetings and events each year and build strong relationships with top hotels
across the country. We are compensated directly by the venue that receives
your business so there is no cost to you for these services.
Expectations of our
service
 We
will be your single point of contact as our experts listen and provide support
so you can focus on your core business.
We
provide a comprehensive spreadsheet of proposed venues of interest, pricing, and
recommendations to help you determine the best location.
You
make the ultimate decision and we will solicit a contract from the venue/hotel
for your approval.
We
do the work and provide advice to you. We inform the venue that you are
the decision maker which keeps you in control.
With
over ten years experience in the hospitality industry representing various
hospitality management companies, we are well trained and prepared for sharp
contract negotiations.
Once
a location is selected, you may choose to have a site inspection and get a first
hand look at the venue. We will coordinate all aspects of that site visit for
you.
Benefits of using our service
Meeting Sites Pro takes
the labor-intensive, time-consuming task of locating, evaluating and contracting
appropriate sites off your plate so that you may focus on your core business.
We
have relationships around the world so there are no limitations to your location
requests.
We do the work and present
options to our client while leaving them in complete control as the decision
maker.
You only need to explain yourself once instead of having to
convey information to several different venues.
We recommend additional destinations or properties
with which
the planner may not be familiar.
We solicit proposals from several properties and present availability
and pricing on one spreadsheet.
We provide sales kits or videos upon request.
We provide
information on area restaurants and attractions.
We guarantee the LOWEST rates and negotiate the
GREATEST number of amenities.
We provide the information quickly and efficiently,
within 24-48 hours.
We will schedule site inspections
for our clients.
We provide expert advice to help finalize the decision of a
site with our Client.
We provide guidance on confusing contractual language
such as attrition and cancellation clauses. We analytically
review each clause and negotiate terms to protect our Clients.
After the contract is signed, we provide our Client with a
one page summary outlining important due dates such as; deposits, attrition
deadlines, and rooming lists.
All of this, at no cost if
you meet the below requirements.
Requirements of no cost service
Your meeting must be held
within the USA.
Meetings
held outside of the USA will incur a
marginal fee of $1,500.
Your
group must have at least 100 room nights. If meeting space is associated with
this group, the space must be proportionate to the number of sleeping rooms.
If your meeting is less than 100 room nights, there will be a marginal $1,200
fee assessed.
In
the instance of hotel cancellation or attrition below 100 total room nights; a
fee will be assessed based on labor hours performed.
You agree to have Meeting
Sites Pro as your sole agent for site selection and contract negotiations for
this particular meeting or event. No one from your organization, or outside of
your organization, has been or will be working on the site selection aspect of
this meeting or event.
Fees
are negotiable based on the number of meetings per year and number of total room
nights.
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